Project Planning and Scheduling Tool

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This is an ICT era, where workforce, engineers, managers and even the entrepreneurs can’t even think of preparing their day-to-day reports. People working in the product life cycle can’t function efficiently unless they are fully accustomed with some of the IT tools. An explanation as to how the IT tools can help document complete information about a project including its schedule, utilization of resources, keep track of the timeline, budget and even the workload for the ongoing project. Most commonly tools are the MS Project and SmartDraw.
Project Plan and Scheduling are the two very basic and important function of a project development. The main purpose of both is to complete the project in time. The difference is that the project plan serves as the master blueprint whereas the scheduling deals with breaking the plan into smaller steps and deals defining target dates, assigning each member of the team specific tasks to be completed at certain time period. 


Figure 1Project Plan/Gnatt Chart using MS Project

User Interface of the MS Project Tool



The Major areas seen on the screen shot of the MS project shows the Ribbon, Command Tab, Group, Status Bar, Shortcuts, Labels and other useful Tabs.

Toolbar: All frequently used commands are visible in this area. These commands are used to perform actions in a project. The description 





of the command becomes visible by just pointing at the command. This further relieves the project team of mugging up the command. Of course over a time the project team becomes familiar with these commands.
View Label: This is visible on the extreme left side of the screen and include the different views such as Gnatt Chart View, Network Diagram view etc. It tells you about the view that the project manager is using. Sibgle or multiple views can also be selected for display.
Other useful utilities: The page also contains other useful items such as shortcuts and zoom sliders that can be used to zoom in and out. Status bar displays scheduling mode of new tasks and the filters applied to active view.

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